Fort Collins Food Cooperative
Monthly Board of Directors + IGMT Meeting
February 26th, 2018 at 6:00 pm
Room 113, Statistics Building, CSU Campus
Minutes by Steve DelGrosso
Attending:
Board of Directors: Maria Winnie, Cindy Griffin (by phone), Amber Lamb, Josh Greene, Steve DelGrosso
IGMT: Theron and Chris
Note—official actions (votes) in italics, other action items in bold.
Called to order at 6:10
1. Member Owner Input (if present) (5 min)
2. Approval & Potential Revisions to Agenda (5 min)
3. Consent Agenda: (10 min)
a. Agreed on revisions to January Minutes; Josh moved to accept Consent Agenda, Maria seconded all voted in favor
b. Board Retreat Minutes
c. Brief recap of retreat decisions made regarding revised adoption of policy governance model
4. IGMT Input/Reports: (40 min)
a. Financial Overview (Tara)
b. Store Update (all)
Renovation:
Close 3/2/18
Staff and volunteers clear floor to facilitate removal of old equipment
Both bathroom doors will be on same side
Monday morning Thunderpup Construction will begin front renovation (making a
hole front is one of the first steps)
Nathan’s group will take some old equipment, Performance Air remainder
Performance Air will deliver new equipment
Goal is to close for 10 days but budgeted for 2 weeks
Move compressor to roof if possible; Piping is a concern and roof access because
of Bohemian Foundation properties
Very inefficient to have compressors inside store
Fire department could help to leverage need for compressors on roof
Inspection on March12th
Members volunteered in high numbers – make an e-mail list to follow up with
these members
Might need an additional electrical panel which would be expensive
Things are structured as well as possible but there are inevitable contingencies
with such projects
Level of cooperation and enthusiasm among staff and GMT is commendable
Other items:
Wednesday afternoon is good time to visit and ask questions of GMT and staff
Inventory was slim in January
c. Shopper Metrics and Marketing (Theron)
Possible Food CO-OP name change to better specify location and improve
marketing. Could use DBA and file name with the state
Could film a 2-minute video to explain reasons for name change and solicit votes
Think about rebranding and marketing later, maybe in April
d. Discussion
i. IGMT Preference regarding formalization of GMT
Discussed interim and team management issues as well as proper compensation
and contingency plan if some current members left. Perhaps specify a min and set max # of team members
Structurally, board could set minimum criteria for GMT
Need better documentation for evaluations
Agreed to give staff the option to do evaluation forms online or in print Agreed on option to do during store hours or at home but still get
compensated; Josh and Maria will discuss further
ii. *space for open discussion*
***IGMT Released***
5. Board of Directors sub-agenda: (55 min)
a. Review Long-Standing Items
i. Yearly Evaluation for Staff & Board (Maria): Staff evaluates Management Team, Management Team evaluates Staff, Board evaluation in December after reviewing forms compiled
ii. Formalization of IGMT into GMT
iii. Board Annual Goals (including metrics and benchmarks)
1. Outreach
2. Relationship b/t Board – GMT
iv. Formalize working definition of Financial Oversight
v. Formalize/improve utilization of Co-Chair Model
vi. Review governance policies and co-chairs model in March of this year and January subsequent years
vii. Update 7 cooperative principles and by-laws by September
b. Discuss meeting structure moving forward
Move consent agenda to be after the GMT leaves
6. Closing Remarks (5 min)
Have an annual calendar with December and January meeting combined at Equinox or
somewhere fun
Discussed committees – try to get more member involvement, perhaps committee
advisors so people don’t feel like it’s too much of a commitment
Amber moved to adjourn the meeting, Cindy seconded. Meeting adjourned at 8:06 pm.
